Rossett Local Nature Reserve Constitution
Constitution adopted October 2015
1. The group shall be known as the ’Rossett Local Nature Reserve Group’.
2. Aims and Objectives:
a) The Group shall have no affiliation to any party political organization. It will exist to serve the interests of the local residents in protecting, enhancing and preserving wildlife, natural amenities and physical environment of the Rossett Local Nature Reserve and vicinity. To this end the Group will endeavour to disseminate information, promote, assist or oppose proposals in connection with any matters relevant to its aims and objectives.
b) To protect and enhance the habitats of amphibians including the significant population of Great Crested Newts.
c) Wherever compatible with (a) and (b) the site will be developed for environmental education for the local community.
d) To do any such lawful acts or activities as are incidental to the attainment of the objectives of the Group and so far as may be necessary or desirable to do such acts or activities in collaboration with any person, body, institution, authority or otherwise.
e) If any dispute shall arise as to whether any particular matter shall be deemed to fall within the aims and objectives of the group, the decision of the committee thereon shall be final except that on receipt by the Secretary of a written memorandum signed by the majority members, that a particular matter shall fall within the Group’s aims and objectives, then the committee shall within eight weeks call an Extraordinary General Meeting or conduct a postal ballot to determine the question.
a) Membership of the group shall be open to any U.K. resident aged 18 or over, who subscribes to the aims and objectives of the Group.
b) The committee may, by one month’s notice, terminate the membership of any member for any reason at the absolute discretion of the committee but in this event such a member shall have been entitled to submit a statement to, or appear before the committee, before such termination takes effect.
c) Any member whose subscription is more than 12 months in arrears shall cease to be a member.
d) Fully paid up membership entitles the member to vote at the Annual General Meeting, nominate candidates for the election to the committee, propose or second motions and raise matters for discussions at the committee’s meetings.
f) Young people under the age of 18 years will be accepted as junior members with parental consent. This group are exempt from section (d) above.
4. Subscriptions, Donations and Appeals.
a) The annual subscription shall be fixed by the committee one month before the Annual General Meeting. The subscription to be ratified by the Annual General Meeting and notified to the Members.
b) Subscriptions shall be payable on or after the Annual General Meeting.
c) The Group shall have the power to accept donations for any purpose consistent with its aims and objectives and make special appeals for funds to be used in connection with any such purpose.
a) Except for matters reserved for a General Meeting, the management of the Group shall be vested in a committee consisting of the Chair, Treasurer and Secretary and not more than 8 other members provided that the committee may co-opt additional members to the committee. Five members of the committee shall constitute a quorum.
6. Election of Committee and Officers:
a) The Group at its first and each successive Annual General Meeting shall elect a committee consisting of a Chair, Treasurer and Secretary and not more than 8 other members. The Officers and members of the committee shall take office at the end of the meeting at which they were elected and shall hold office until the end of the next Annual General meeting.
b) The committee shall have the power to appoint officers and other members to the committee when necessary to fill casual vacancies.
c) Nominations for officers and committee members must be submitted by the Annual General Meeting by a proposer and seconder who shall both be full members of the Group. Exceptionally the Chair may accept at his or her sole discretion nominations from the floor at the Annual General Meeting.
d) The committee may at any time co-opt any person being a member of the group, to the committee, provided that there are no more than 3 co-opted members serving at any one time.
e) A committee member who fails to attend three consecutive meetings and upon request by the Secretary fails to give an explanation to the satisfaction of the committee, shall cease to be committee member.
f) Institutional membership approved by the committee shall be open to any federation, association in the U.K. Such a membership would provide entitlement to full benefits with two representatives eligible to participate to vote at meetings.
The Treasurer shall keep accounts of all monies received and expended on account of the Group and shall present such accounts at the Annual General Meeting . A bank account shall be opened on behalf of the group and all monies withdrawn will require the signatories of at least two of the committee members including one of the officers (i.e. The Chair, Treasurer or the Secretary).
8. Annual General Meeting:
a) The financial year of the Group shall end on the 31st of September each year and an Annual General Meeting of the members shall be convened by the Secretary as soon as possible, and in any case within three months for the purpose of receiving the Annual Report and Balance; for electing the officers and committee for the ensuing year and to consider any other business as may be necessary.
b) Not less than 21 days notice shall be given of any Annual General Meeting and such notice may be by circular to any members or by prominent notice locally.
c) Six members present shall constitute a quorum for the purpose of an Annual General Meeting.
d) In the event of a quorum not being present the meeting shall be adjourned to such a place, date and time within the ensuing 21 days as the Chair shall decide and members present at such an adjourned meeting shall constitute a quorum.
9. Special General Meeting:
a) Special General Meetings may be held as determined by the committee.
b) A Special General Meeting may be convened on receipt by the Secretary of a Memorandum signed by the majority of members stating that the objects there of. Such meetings shall be held within 8 weeks of the receipt of such a Memorandum, unless an Annual General Meeting is due to take place within the 12 weeks from the receipt of such a Memorandum- in which case the said Special General Meeting shall take place on the same date as the Annual General Meeting.c) Not less than 14 days notice shall be given of any Special General Meeting.
d) A quorum at the Special General Meeting shall be the same as a quorum at the Annual General Meeting.
10. Alteration to the Constitution;
Any changes to the constitution should be made at the Annual General Meeting and any amendments must be made by resolution and passed by three quarters of those attending.
11. Dissolution of the Group;
a) The Group may be dissolved by the Resolution of a General Meeting provided that not less than 21 days’ notice shall have been given in writing to all members, of the intention to dissolve the Group at that meeting.
b) The Group’s net assets after meeting all outstanding liabilities shall be disposed of to a local wildlife group as determined by the members at such a General Meeting. This constitution was adapted on the date mentioned above by the persons whose signatures appear at the bottom of this document.